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Sydling St Nicholas Parish Council- Meeting Monday 24th November


A meeting of the above will be held in Sydling St Nicholas village hall on  Monday, 24 November 2014, at 7.00pm.

At the start of the meeting the Safer Neighbourhood Officer, PCSO Jane Goodwin, will attend to share and discuss any police / crime issues that may affect the local area.

This will be followed by the Democratic Half Hour.


  1. Apologies for absence
  2. Declarations of Interest
  3. Minutes of last meeting (29/9/14)
  4. Matters arising from the minutes
  5. Finance

5.1 Closure of Business Account

5.2 Approval of revised Financial Regulations

5.3 Budget / Precept 2015/16

5.4 Invoices and receipts

  1. Play Area maintenance and equipment
  2. Planning matters
  3. Any Other Business
  4. Date of next meeting.

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SYDLING ST NICHOLAS PARISH COUNCIL – Meeting 29th September 2014


Minutes of the Meeting held on 29 September 2014

Members Present: Mr C Legg (Chairman), Mr D Wareham (Vice Chairman), Mrs P Davies, Mr M Hole,

Mrs L Percy, Mrs D Tucker.

Mrs M Penfold, district councillor was present for the WYG presentation and democratic half hour.

About 25 members of the public attended.

The meeting commenced with a short presentation by WYG, followed by a question and answer session. The

WYG representatives were Alex Bullock and Chris Long, together with their consultant architect from Gillespie

Yunnie, Phil Yunnie.

The WYG representatives explained that the proposals, which had been available for the public to view during

the afternoon and early evening, were currently at an early stage of development. In essence, the company

had instructed the architect to provide a sketch layout plan for housing development on the site, for 15

dwellings, including 5 affordable houses. No profit would be made from the affordable houses. Discussions

were currently taking place with West Dorset District Council (WDDC), Wessex Water and other agencies

regarding drainage, highways and other technical matters. The overall concept was for the development to

reflect the character of the village, using a mix of designs and materials. There would also be the opportunity

to open up views of the surrounding hills, when viewed from the High Street. Detailed plans would be

available at the planning application stage.

Concerns were raised by members of the public about the high number of proposed houses, including the

impact this would have upon traffic in the village and the potential safety issues with the number of cars using

the narrow access road from the High Street. The question was also asked why WYG had apparently not

taken note of the villagers’ known views on a suitable number of houses for the development. These views

had been obtained via an informal vote organised by the previous consultant employed by the Grahams. The

result of this vote was a majority in favour of between 6 and 8 houses, followed by a preference for 8 to 10

houses. Alex Bullock explained that there is now a government requirement for local authorities, including

WDDC, to provide more housing, due to a national and local shortage. A third of these need to come under

the umbrella of affordable housing, whereby the developer makes no profit. The view of WYG was that 15

house was the minimum number that would make the project viable. If the number of houses were to reduce,

consideration would need to be given as to whether the housing development could go ahead.

A number of questions were asked about potential problems for the current sewerage system, the impact of

the development upon surface water run off and decontamination of the site. Mr Bullock explained that all

these matters would be covered during the more detailed planning phase.

WYG anticipated submitting a formal planning application in October / November 2014. Following this, WDDC

would consult with statutory bodies and members of the public and it was expected a decision would be made

in January 2015.

29/9/14 – 1

After the consultants had left the meeting it was agreed there should be a separate meeting of villagers once a

detailed planning application had been submitted and that a representative from WDDC Planning team should

be asked to attend.

During the democratic half hour concern was raised about vehicles parking at the side of Hit and Miss, on the

corner between Three Acres and Back Lane. A member of the public reported that there had been a recent

‘near miss’ between two vehicles and they were concerned about the safety of pedestrians as they crossed

the road near the corner. It was agreed that this was not a safe place to park and the Chairman said that if

any member of the public had specific concerns, the parish council would write to the owner of the vehicle

advising them of the potential safety risks.

1. Apologies for Absence

Apologies for absence were received from Mr C Fowler

2. Declarations of Interest

Mr C Legg declared an interest in item 5.

3. Minutes of Last Meeting

The minutes of the meetings held on 28/7/14 and 27/8/14 were agreed and signed by the Chairman.

4. Matters arising from the Minutes 28/7/14

(item 6) The work to the boules pitch had now been completed.

(item 8) A new bench for the Green had been purchased and was now in place.

27/8/14 It was noted that the public consultation period regarding the potential sale of land at Three Acres, by Magna

Housing, had now ended. A number of responses had been received by Magna.

5. Graham’s Yard proposed development

Mr D Wareham took the Chair for this item.

The parish council agreed that they were unable to form a view on the proposal at this stage, due to the lack of

information available and without the views of people in the village. The parish council would make its

comments once the planning application had been submitted and a village meeting had been held.

6. Signposts

The clerk had been advised by DCC that there was no budget in this financial year for replacement posts or

signs. Assistance with replacement finger posts could be obtained from the council’s AONB team and the sign

department could supply a new entry sign to the village. The clerk was asked to contact Frampton Parish

Council, regarding the broken finger post, that was within their parish. Mr Wareham offered to install the sign

in a suitable location if Frampton decided to purchase a new one. The clerk would obtain a costing for the

village sign.

29/9/14 – 2

7. Planning Matters

7.1 WD/D/14/001860 and 861, 5 Waterside Lane

Members agreed to object to this application, on the grounds that the proposed cement render to the

neighbours’ sides of the wall would be out of keeping with the character of the immediate and wider

environment, within a conservation area. They were also concerned about the height of the proposed wall and

the loss of shrubs to the three affected properties.

7.2 WD/CA/14/00307 8 Greyhound Yard, minor surgery to two rowans

There were no objections.

8. Finance

8.1 Bank balances

The clerk had previously circulated a budget summary which showed the following balances:

• Treasurer’s account: £6179.31

• Business account: £224.01

• Play area account: £1323.59

It was agreed that there was no further need for the Business account , which would be closed and the

balance transferred to the Treasurer’s account.

8.2 Invoices / receipts

The following cheques were approved / signed at the meeting:

• hire of village hall: £10.00

• stationery / ink: £27.07

• mower petrol: £51.52

• bench for green: £585.00

• clerk’s salary 1/4/14 – 19/9/14: £677.45

• repair of boules pitch: £432.00

It was noted that the parish council would be able to reclaim v.a.t on a number of the above items, including

£97.50 for the bench.

8.3 Audit approval

BDO, the external auditor, had now completed the audit for 2013/14 and the annual return was approved and

accepted by the council.

9. Correspondence

A formal notice had been received regarding the temporary closure of East Street on 1/10/14 – 2/10/14.

Magna had written to the clerk about the consultation process for the land at Three Acres.

10. Any Other Business

The clerk will chase WDCC re the dead trees on the Green as she had not yet received a response.

11. Date of next meeting

The next meeting of the Parish Council will be held on Monday, 24 November 2014, at 7.00pm, in the Village


The Clerk      29/9/14 – 329/9/


SydlingSt Nicholas Parish Council Meeting – 29th October 2014



A meeting of the above will be held in Sydling St Nicholas village hall on Monday, 29 September 2014, at 7.00pm.

At the start of the meeting representatives from WYG will give a presentation on the Graham’s Yard proposed development .

This will be followed by the Democratic Half Hour.


Apologies for absence Declarations of Interest Minutes of last meeting (28/7/14) and planning meeting (27/8/14) Matters arising from . . . → READ MORE: SydlingSt Nicholas Parish Council Meeting – 29th October 2014