SYDLING ST NICHOLAS PARISH COUNCIL
Minutes of the Meeting held on 29 September 2014
Members Present: Mr C Legg (Chairman), Mr D Wareham (Vice Chairman), Mrs P Davies, Mr M Hole,
Mrs L Percy, Mrs D Tucker.
Mrs M Penfold, district councillor was present for the WYG presentation and democratic half hour.
About 25 members of the public attended.
The meeting commenced with a short presentation by WYG, followed by a question and answer session. The
WYG representatives were Alex Bullock and Chris Long, together with their consultant architect from Gillespie
Yunnie, Phil Yunnie.
The WYG representatives explained that the proposals, which had been available for the public to view during
the afternoon and early evening, were currently at an early stage of development. In essence, the company
had instructed the architect to provide a sketch layout plan for housing development on the site, for 15
dwellings, including 5 affordable houses. No profit would be made from the affordable houses. Discussions
were currently taking place with West Dorset District Council (WDDC), Wessex Water and other agencies
regarding drainage, highways and other technical matters. The overall concept was for the development to
reflect the character of the village, using a mix of designs and materials. There would also be the opportunity
to open up views of the surrounding hills, when viewed from the High Street. Detailed plans would be
available at the planning application stage.
Concerns were raised by members of the public about the high number of proposed houses, including the
impact this would have upon traffic in the village and the potential safety issues with the number of cars using
the narrow access road from the High Street. The question was also asked why WYG had apparently not
taken note of the villagers’ known views on a suitable number of houses for the development. These views
had been obtained via an informal vote organised by the previous consultant employed by the Grahams. The
result of this vote was a majority in favour of between 6 and 8 houses, followed by a preference for 8 to 10
houses. Alex Bullock explained that there is now a government requirement for local authorities, including
WDDC, to provide more housing, due to a national and local shortage. A third of these need to come under
the umbrella of affordable housing, whereby the developer makes no profit. The view of WYG was that 15
house was the minimum number that would make the project viable. If the number of houses were to reduce,
consideration would need to be given as to whether the housing development could go ahead.
A number of questions were asked about potential problems for the current sewerage system, the impact of
the development upon surface water run off and decontamination of the site. Mr Bullock explained that all
these matters would be covered during the more detailed planning phase.
WYG anticipated submitting a formal planning application in October / November 2014. Following this, WDDC
would consult with statutory bodies and members of the public and it was expected a decision would be made
in January 2015.
29/9/14 – 1
After the consultants had left the meeting it was agreed there should be a separate meeting of villagers once a
detailed planning application had been submitted and that a representative from WDDC Planning team should
be asked to attend.
During the democratic half hour concern was raised about vehicles parking at the side of Hit and Miss, on the
corner between Three Acres and Back Lane. A member of the public reported that there had been a recent
‘near miss’ between two vehicles and they were concerned about the safety of pedestrians as they crossed
the road near the corner. It was agreed that this was not a safe place to park and the Chairman said that if
any member of the public had specific concerns, the parish council would write to the owner of the vehicle
advising them of the potential safety risks.
1. Apologies for Absence
Apologies for absence were received from Mr C Fowler
2. Declarations of Interest
Mr C Legg declared an interest in item 5.
3. Minutes of Last Meeting
The minutes of the meetings held on 28/7/14 and 27/8/14 were agreed and signed by the Chairman.
4. Matters arising from the Minutes 28/7/14
(item 6) The work to the boules pitch had now been completed.
(item 8) A new bench for the Green had been purchased and was now in place.
27/8/14 It was noted that the public consultation period regarding the potential sale of land at Three Acres, by Magna
Housing, had now ended. A number of responses had been received by Magna.
5. Graham’s Yard proposed development
Mr D Wareham took the Chair for this item.
The parish council agreed that they were unable to form a view on the proposal at this stage, due to the lack of
information available and without the views of people in the village. The parish council would make its
comments once the planning application had been submitted and a village meeting had been held.
The clerk had been advised by DCC that there was no budget in this financial year for replacement posts or
signs. Assistance with replacement finger posts could be obtained from the council’s AONB team and the sign
department could supply a new entry sign to the village. The clerk was asked to contact Frampton Parish
Council, regarding the broken finger post, that was within their parish. Mr Wareham offered to install the sign
in a suitable location if Frampton decided to purchase a new one. The clerk would obtain a costing for the
29/9/14 – 2
7. Planning Matters
7.1 WD/D/14/001860 and 861, 5 Waterside Lane
Members agreed to object to this application, on the grounds that the proposed cement render to the
neighbours’ sides of the wall would be out of keeping with the character of the immediate and wider
environment, within a conservation area. They were also concerned about the height of the proposed wall and
the loss of shrubs to the three affected properties.
7.2 WD/CA/14/00307 8 Greyhound Yard, minor surgery to two rowans
There were no objections.
8.1 Bank balances
The clerk had previously circulated a budget summary which showed the following balances:
• Treasurer’s account: £6179.31
• Business account: £224.01
• Play area account: £1323.59
It was agreed that there was no further need for the Business account , which would be closed and the
balance transferred to the Treasurer’s account.
8.2 Invoices / receipts
The following cheques were approved / signed at the meeting:
• hire of village hall: £10.00
• stationery / ink: £27.07
• mower petrol: £51.52
• bench for green: £585.00
• clerk’s salary 1/4/14 – 19/9/14: £677.45
• repair of boules pitch: £432.00
It was noted that the parish council would be able to reclaim v.a.t on a number of the above items, including
£97.50 for the bench.
8.3 Audit approval
BDO, the external auditor, had now completed the audit for 2013/14 and the annual return was approved and
accepted by the council.
A formal notice had been received regarding the temporary closure of East Street on 1/10/14 – 2/10/14.
Magna had written to the clerk about the consultation process for the land at Three Acres.
10. Any Other Business
The clerk will chase WDCC re the dead trees on the Green as she had not yet received a response.
11. Date of next meeting
The next meeting of the Parish Council will be held on Monday, 24 November 2014, at 7.00pm, in the Village
The Clerk 29/9/14 – 329/9/